How workspaces work in Emitii

What a workspace is

A workspace is your organisation's own copy of Emitii. Everything inside it (people, spaces, chats, docs, calendars and settings) belongs to that organisation and is kept separate from every other workspace. Each organisation's data is isolated at the database level, so one workspace can never see another's content.

Inside a workspace there are four roles:

• Owner: full control, including owner-only powers such as domains, deleting or transferring the workspace and naming other owners.
• Admin: runs the Admin Console, invites people and manages access.
• Member: works in the spaces they have access to.
• Guest: an outside person, such as a client, who sees only the spaces they were added to.

Belonging to more than one workspace

One Emitii account can belong to several workspaces. This is common for consultants, agencies working inside a client's workspace, or people who help run more than one company. You do not need a second login.

• At login: if you belong to more than one workspace, Emitii shows a "Choose a workspace" screen.
• While working: use the switcher in the top bar to move between workspaces.
• Unread elsewhere: a dot shows when another workspace has unread messages.

Your notification settings, access levels and Home page are per workspace, because each workspace is a separate organisation.

How people join a workspace

A new company's workspace is created by the Emitii team, who invite the owner. After that, the organisation controls who comes in. Admins invite people from the Admin Console, one at a time or by CSV import, and can invite guests to specific spaces. See Admin & access for the details.

The owner can also set a domain join policy in Admin Console > Organization, since domains are an owner-only power. There are three modes:

Join requests appear on the Organization page for an admin to accept or decline.

The Home page

Home is your personal start page in each workspace. It pulls together what matters to you from every space you belong to, so you do not have to open each one.

• Conversations strip: your recent chats, one tap away.
• Needs you: cards and to-dos waiting on you, filtered by All, Tasks or Boards.
• Your spaces: every space you are in, filtered by All or Mine.
• Recently visited: the places you opened last.
• Overdue: work past its due date.
• Upcoming: what is due or scheduled soon.
• Later: your message reminders and messages you saved for later.
• Recent activity: what happened across your spaces, filtered by All, Mentions or My Space.

Overdue and Upcoming come from due dates on cards and to-dos and from events in each space's Schedule. Later fills up when you use "Save for later" or "Remind me" on a message.

Workspace appearance and settings

Each person can choose Light or Dark mode and one of seven themes (Emitii, Graphite, Dusk, Parchment, Grove, Cocoa and Contrast) in Settings. Company name and logo are set by an admin on the Organization page. For a wider view of how a workspace ties spaces, chat and documents together, see what a business workspace is.